LifeAdmin

• Keeping track of car admin and renewal dates
• Managing repeat prescriptions every month
• I struggle to keep on top of all my household and life admin

Everyday household admin is scattered across emails, renewal letters, bills, PDFs, calendars and memory. People often only act when a renewal, payment or important date becomes urgent, creating avoidable stress, missed deadlines and wasted money.

Create one simple place that can understand household documents, turn important information into actions and reminders, and help people stay ahead of bills, renewals and dates without creating another complicated system to maintain. The experience also had to earn trust by keeping the user in control of their data and every extracted detail.

The experiment started with a narrow document-analysis flow using realistic UK household paperwork, then expanded through repeated testing. The team tested pasted text, digital PDFs and image-only PDFs; reviewed extraction accuracy and source evidence; added editable confirmation; and then extended the product into bills, savings opportunities and a household calendar. Pilot feedback and quality checks were used to refine empty states, reminders, ownership rules, privacy choices and edge cases such as month-end dates.

The key findings that shaped the direction.

1. 01

   Start narrow: prove that one document can be analysed, reviewed and converted into a useful task before expanding into more categories.

2. 02

   Keep the user in control. Show confidence and source text, allow edits before confirmation, and let the user choose whether the original document is retained or deleted.

3. 03

   Expand only when the next feature removed a repeated piece of household friction. That led from document analysis to the Bills Hub, Savings Centre and Household Calendar.

4. 04

   Use deterministic rules where certainty matters, such as savings triggers, due dates and reminders, and use AI only where it adds value to understanding unstructured documents.

A household-admin assistant that organises bills, renewals, documents and important dates like birthdays and anniversaries, with optional text and email reminders, savings opportunities and upcoming tasks all in one place.

• Document analysis for pasted text and PDFs, including OCR for image-only files, with confidence labels, exact source evidence and user correction before confirmation.
• Bills Hub for manually added or document-derived household bills, with recurring details, duplicate checks and ownership controls.
• Savings Centre that identifies review and renewal opportunities using clear rules, with review, snooze, dismiss and task actions.
• Household Calendar and reminders for recurring payments and important dates, including month-end and leap-year handling plus email reminders.